A Toolbox Lead Administrator is an important role, and essential to the success of the Toolbox at your trust. Your primary roles will be to provide sustainability to the project by advertising it to new doctors, helping appoint new editors and liaising with the Toolbox Champion to ensure that the site is kept up-to-date. The site will only be useful if people contribute to it and keep it updated. Local Administrators are normally part of the postgraduate medical education department.
Working on a Dr Toolbox project is a rewarding job and the benefits to junior doctors can be great. Local administrators can play varying roles but at a minimum we would ask the following responsibilities for a Local Administrator:
2) To appoint and authorise clinicians as local editors on at least a yearly basis (How to appoint and authorise editors)
3) To organize a dedicated slot during the induction period for explanation of the Toolbox by either outgoing editors or the hospital clinical lead.
4) To liaise with the local Toolbox Champion (Who is the Toolbox Champion)
5) To encourage use of the website once complete e.g. by sending emails to other trainees or putting posters up at hospital. (How can I encourage use of the website)
6) To ensure ‘survival guides’ are submitted by trainee doctors at your trust. You can encourage your colleagues that this is in accordance with GMC guidance that doctors should ‘contribute to the induction of colleagues when asked’.
Sites that have been especially successful have also had the following incorporated which can be done by the administrator or the editors:
1) To liaise with IT at the hospital to add a link on the desktop/homepage of their intranet to the dr-toolbox.com.
2) To survey junior doctors at the trust as part of the Quality Improvement Project to assess the impact of their project. We can provide standard surveys for this task and assistance with statistical analysis.
3) To attend a ‘launch event’ in August where we will meet editors and introduce them to the project.